ADMINISTRATIVE SUPPORT SERVICES (CLERK) LEVEL FIVE

Closing date: 10 April 2026

REQUIREMENTS:

• Applicants must be in possession of a Grade 12 Certificate and a National Diploma or Degree in office administration/ Management will be an added advantage
• No work experience required, Exposure in the field will be an added advantage
• Knowledge of relevant legislation, prescripts, policies and procedures, Basic knowledge of financial Management

Job Related Knowledge:

• Legislation
• Prescripts
• Policies and procedures
• Basic knowledge of financial Management

Job related skills:

• Computer literacy.
• Communication skills (verbal and written).
• Organising skills.
• Record management of documents.
• Good interpersonal skills.

Duties:
PROVIDES A SECRETARIAL / RECEPTIONIST SUPPORT SERVICE TO THE
MANAGER
Provide a meeting support service to the unit which includes but is not limited to:

• Annual meeting schedules, Invitations, Attendance Register, etc.
• Venue arrangements (includes refreshments).
• Drafting and circulating Agenda items
• Consolidating and circulating meeting packs (hardcopy or electronic)
• Taking minutes and circulating the minutes for input and approval.

Provide an administrative support service to the department.

• Manage document flow (includes Incoming and Outgoing registers, document
  tracking, etc).
• Manage the diary of the Director.
• Receive telephonic calls, messages, visitors and direct to relevant role players
  and provide relevant information as required.
• Operate office equipment such a fax machines and photocopiers.

Provide logistical support and financial support services to the unit

• Procurement of goods and services (includes venue and catering for meetings,
  workshops and strategic planning sessions).
• Collects and coordinates all documents that relate to the Manager’s budget.
• Assists Manager in determining funding requirements for purposes of MTEF
  submissions.
• Keeps Records for expenditure commitments, monitors expenditure and alerts
  manager of possible over and under spending.
• Checks and correlates BAS reports to ensure that expenditure is allocated
  correctly.
• Identifies the need to move funds between items, consults with the Manager and
  compiles draft memos for this purpose.
• Compares the MTEF allocation with the requested budget and informs the
  manager of changes.
• Submit monthly budget inputs and expenditure statements as per PFMA
  requirements for the unit.

Information Management

• Consolidate weekly, monthly and quarterly reports for business units.
• Collect and coordinate submission of leave forms to HR for business units.
• Scan, copy and file documents in line with the Department’s approved file plan
  and system (SharePoint)
• Database Management (Capturing).
• Receive and register hand delivered mail/file