Job summary
The successful candidate will work from a central masterlist of applicants and will be responsible for reviewing applicant information against the specific requirements of each position. This role requires someone who is comfortable working with large volumes of information, can follow clearly defined screening guidelines, and has excellent attention to detail.
Minimum Requirements
- Reliable internet connection.
- Own laptop/computer suitable for the role.
- An HR qualification or relevant HR studies (advantageous).
- Previous experience in data capturing, recruitment, candidate screening, HR administration or similar administrative roles (preferred).
- Experience working with applicant databases, recruitment systems or large spreadsheets.
- Excellent computer literacy.
- Good working knowledge of Microsoft Office, particularly Excel and Word.
- Strong attention to detail and a high level of accuracy.
- Ability to read and interpret CVs and job requirements.
- Ability to follow detailed instructions and apply screening criteria consistently.
- Good written and verbal communication skills.
- Strong organisational and administrative skills.
- Ability to work independently and manage repetitive tasks without compromising accuracy.
- Ability to work with confidential personal and applicant information.
- Ability to work remotely if required.
Advantageous:
- Previous experience screening CVs against job specifications.
- Knowledge of basic recruitment and selection principles.
- Experience working with high-volume administrative processes.
Key Responsibilities
- Capture and maintain applicant information accurately on the masterlist.
- Review applicant CVs and application information against the requirements of each vacancy.
- Identify and assess relevant qualifications, skills, experience and other screening criteria.
- Allocate applicants correctly to the relevant A, B or C list based on the agreed screening requirements.
- Check information for completeness, accuracy and consistency.
- Maintain accurate and up-to-date applicant records.
- Follow standardised screening guidelines and ensure that decisions are applied consistently across applicants.
- Flag unclear, incomplete or questionable applications for further review rather than making assumptions.
- Handle applicant information confidentially and professionally.
- Work efficiently while maintaining a high level of accuracy.
- Meet agreed capturing and screening turnaround times/targets.
- Communicate any recurring issues, gaps or inconsistencies in applicant information to the relevant team member.
Key Competencies
The ideal candidate will be:
- Highly detail-oriented.
- Accurate and methodical.
- Organised and dependable.
- Computer literate and comfortable working with spreadsheets.
- Able to identify relevant information quickly when reviewing CVs.
- Able to distinguish between applicants who meet, partially meet or do not meet requirements.
- Consistent in applying screening criteria.
- Comfortable asking for clarification when requirements are unclear.
- Able to work under deadlines and manage high volumes of applications.
- Trustworthy and able to maintain confidentiality.
- A strong communicator.
- Self-motivated and able to work independently.
Important Consideration
Accuracy is critical to this position.
The role involves screening applicants and allocating them to specific applicant lists. Incorrect capturing or inconsistent screening can result in suitable applicants being placed on the wrong list or unsuitable applicants progressing through the process.
The successful candidate must therefore demonstrate a strong ability to follow criteria, identify relevant information, and make accurate decisions based on the requirements provided, rather than relying on assumptions or personal preferences.
Queries
For more information on the opportunity, contact Nolonwabo or Mzwandile: 083 651 0569/ 083 805 1591