Job Description

Position Title: Facilitator – Archives and Records Management
Duration: 26 – 29 August 2025
Training Times: 09:00 – 13:00 daily
Location: TBA
Participants: 30 per day

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Role Purpose

The Facilitator will be responsible for delivering a comprehensive training programme on Archives and Records Management. The aim of the programme is to enhance participants’ understanding of legislation, policies, and best practices governing both physical and electronic records. The facilitator will ensure that participants gain practical knowledge and skills to manage records effectively within their organisations.

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Key Responsibilities

• Develop and deliver interactive training sessions in line with the outlined scope.
• Provide clear explanations of archives and records management legislation.
• Interpret and explain legislation and policies governing electronic records management.
• Clarify roles and responsibilities in records management within organisational structures.
• Facilitate learning on electronic records retention and disposal procedures.
• Introduce and explain electronic metadata schemes.
• Discuss electronic infrastructure requirements for records management.
• Guide participants on developing a migration strategy for electronic records.
• Highlight quality, integrity, and security measures in records management.
• Ensure active engagement of participants through case studies, discussions, and practical examples.
• Assess participants’ understanding through activities and provide feedback.
• Submit a training report summarising attendance, topics covered, and recommendations.

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Required Qualifications & Experience

• Bachelor’s degree in Records Management, Archives, Information Science, or related field.
• Minimum 3–5 years’ experience in archives and records management.
• Demonstrated expertise in electronic records management, including retention, disposal, and migration strategies.
• In-depth knowledge of relevant South African legislation and policies on archives and records management.
• Previous experience facilitating training/workshops for adult learners.
• Strong communication, presentation, and facilitation skills.

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Competencies

• Subject matter expertise in archives and records management.
• Strong knowledge of electronic records systems and infrastructure.
• Ability to design and deliver engaging, learner-focused training.
• Excellent interpersonal and communication skills.
• Strong organisational and reporting skills.